AADOM25 Exhibitor Information
Check the agenda, review your online registration, and find general event information here.
EXHIBITOR AGENDA
Wednesday, Sept 3
10:00am
Exhibitor Registration Opens
12:00pm – 7:00pm
Exhibitor Set-Up
5:00pm – 6:00pm
Exhibitor Pre-Conference Meeting. Please have at least one team member present.
6:00pm – 7:00pm
AADOM Charity Project Sponsored by CareCredit, CEDR HR Solutions & Spear Education
Thursday, Sept 4
7:00am – 5:00pm
Exhibitor Registration open
7:00am – 5:00pm
Exhibitor Lounge open – Banyan Conference Room
7:00am
Breakfast Buffet Open for Exhibitors
7:30am – 8:30am
Attendee Breakfast & Networking. Exhibitors to be at their booth
9:00am – 9:45am
Opening Session – Kilimanjaro Ballroom
9:15am – 10:50am
Mini Keynotes presented by Fred Joyal, Carrie Webber, Steven J. Anderson and Judy Kay Mausolf
10:50am – 12:00pm
Keynote Address: Tim Gard Co-Sponsored by CareCredit
12:00pm – 1:00pm
Attendee Lunch and Networking. Exhibitors to be at their booth
12:15pm
Office Managers of the Year, Green Leader and Dentrix Dental Practice of the Year Award Presentations
12:30pm
Exhibitors Lunch
1:00pm – 1:45pm
Exhibitor Adventure – Networking with Attendees. Exhibitors to be at their booth
1:45pm – 2:00pm
Attendees Travel to Afternoon Sessions
2:00pm – 4:00pm
Attendees in Afternoon Sessions
2:15pm – 3:30pm
Exhibitor Session – Cracking the Code: Understanding and Connecting with Dental Office Managers
4:15pm – 5:00pm
Closing Keynote: Fred Joyal Sponsored by Henry Schein One – Kilimanjaro Ballroom
Thursday evening
AADOM Happy Hour
Friday, Sept 5
6:30am
Breakfast Buffet Open for Exhibitors
7:00am – 5:00pm
Exhibitor Registration open
7:00am – 5:00pm
Exhibitor Lounge open – Banyan Conference Room
7:00am – 8:15am
Attendee Breakfast & Networking. Exhibitors to be at their booth
8:15am – 8:30am
Attendee Travel Time to Morning Sessions
8:30am – 9:45am
Attendees in Morning Sessions
9:45am – 10:00am
Attendee Travel Time to Morning Sessions
10:00am – 11:30am
Exhibitor Industry Summit aka Speed Networking (please assign one team member to represent your company) – Kilimanjaro Ballroom
10:15am – 11:30am
Attendees in Morning Sessions
11:30am – 12:00pm
Exhibitor Adventure & Networking. Exhibitors to be at their booth
12:00pm – 1:30pm
Attendee Lunch & Induction Ceremony. Exhibitors to eat during Induction Ceremony – Kilimanjaro Ballroom
1:30pm – 2:30pm
Exhibitor Adventure & Networking. Exhibitors to be at their booth
2:30pm – 2:45pm
Attendee Travel Time to Afternoon Sessions
2:45pm – 4:00pm
Attendees in Afternoon Sessions
6:30pm – 10:00pm WILD About AADOM 20th Anniversary Celebration!
Sponsored by Patterson Dental, Weave, Dental Intelligence, DayDream Technology & SOTA Cloud (Details to be announced)
Saturday, Sept 6
7:30am – 4:00pm
Exhibitor Registration open
7:30am – 4:00pm
Exhibitor Lounge open – Banyan Conference Room
7:30am
Breakfast Buffet Open for Exhibitors
8:00am – 9:00am
Attendee Breakfast & Networking. Exhibitors to be at their booth
8:45am
AADOM Gem & Advocate Sponsor Awards, Ballroom main stage
9:00am – 9:45am
Exhibitor Adventure & Networking. Exhibitors to be at their booth
9:45am – 10:00am
Attendee Travel Time to Morning Sessions
10:00am – 11:15am
Attendees in Morning Sessions
11:15am – 11:30am
Attendee Travel Time
11:30am – 12:15pm
Exhibitor Adventure & Networking. Exhibitors to be at their booth
12:15pm – 1:15pm
Attendee Lunch and Study Club Recognition Awards from main stage – Kilimanjaro Ballroon
12:45pm
Exhibitors Lunch
1:15pm – 1:30pm
Attendee Travel Time to Afternoon Sessions
1:30pm – 3:30pm
Attendees in Afternoon Sessions – There is an optional teardown from 1:30pm – 3:30pm as long as you do not require any materials from Show Management. Teardown must be complete with no boxes or items in aisles/walkways by 3:30pm.
3:30pm – 3:45pm
Attendee Travel Time
3:30pm
Exhibitors that have a prize for the raffle, line up to the right of the main stage to prepare for Prize Raffle
3:45pm – 4:30pm
Exhibitor Awards, Prize Raffle, Conference Wrap-up and Close with the AADOM Team. Exhibitors to award raffle prizes from stage (winners drawn by AADOM from completed attendee passports)
5:00pm – 7:00pm
Exhibitor booth teardown
See you in Orlando, FL in 2026!
YOUR ONLINE
REGISTRATION
Please review your online registration for accuracy.
You may enter your booth staff or make changes to your registration until July 8, 2025. To review your registration, click here and enter the email address of the person who registered your group for the conference along with the reference number provided with your confirmation. This will allow you to view your original registration information and preferences, make changes and add booth workers or amenities as needed. If you are the tradeshow contact and you will be attending the conference, you must also register yourself as a booth worker. Educational level exhibitors must also register their session speaker(s) as a booth worker(s). If you need your reference number, contact Trish@dentalmanagers.com.
Please note there will be a $100 charge per badge for any name badges printed onsite at the conference due to incorrect information or failure to register booth attendee(s) by the July 8th deadline. Lost badge replacement fee: $35
Should you experience any technical difficulty registering your staff, contact Registration Services at info@aadomconference.com or (888) 570-0899.
Exhibitor level includes 2 complimentary representative registrations.
Tribe level includes 3 complimentary representative registrations.
Educational level includes 4 complimentary representative registrations.
GENERAL SHOW
INFORMATION
INSURANCE REQUIREMENTS
We are excited to have you join us in Round Rock. Due to exhibitor requests, we are including liability insurance which meets all of our insurance requirements along with your booth space fee. You will no longer need to go through all the hassles of submitting your own compliant insurance. We hope you appreciate this benefit.
SEE YOU IN ROUND ROCK!
Should you have questions related to Exhibit Hall needs, please contact Show Management Convention Services at (954) 764-7719 or customerservice.ypi@informa.com between 8:00 am and 4:30 pm Eastern.
For questions related to registration edits, additions or deletions you may contact info@aadomconference.com or call (888) 570-0899. If you still need additional assistance, please email Karin Bennett at Karin@dentalmanagers.com.
