EXHIBITOR AGENDA
Wednesday,
Sept 2
10:00am – 5:00pm
Exhibitor Registration open
12:00pm – 7:00pm
Exhibitor Set-Up
5:00pm – 6:00pm
Exhibitor Pre-Conference Meeting. Please have at least one team member present.
Thursday,
Sept 3
7:00am – 6:00pm
Exhibitor Registration open
7:30am – 8:30am
Exhibitor & Attendee Breakfast in the Grand Caribbean Ballroom, Sapphire Falls Resort
8:30am – 11:00am
Exhibitors are welcome to attend the Opening Session, Keynote Speaker, and DPLN Recognition Awards in the Grand Caribbean Ballroom as space allows
11:00am – 6:00pm
Exhibit Hall hours
11:00am – 12:45pm
Attendee Lunch and Networking. Exhibitors to be at their booth
1:00pm – 3:00pm
Attendees in educational sessions
1:00pm – 2:00pm
Exhibitor Lunch – grab a plate and join Exhibitor Speed Networking
1:15pm – 2:30pm
Exhibitor Speed Networking – free for all exhibitors
3:00pm – 3:30pm
Networking with Attendees. Exhibitors to be at their booth
3:45pm – 5:00pm
Attendees in educational sessions
4:00pm – 4:45pm
Exhibitor Success Training – free for all exhibitors
5:00pm – 6:00pm
Happy Hour. Exhibitors to be at their booth
Friday,
Sept 4
9:00am – 5:00pm
Exhibitor Registration open
7:30am – 8:30am
Exhibitor & Attendee Breakfast in the Grand Caribbean Ballroom, Sapphire Falls Resort
8:30am – 10:30am
Exhibitors are welcome to attend Opening Remarks & Induction Ceremony in the Grand Caribbean Ballroom as space allows
10:30am – 5:00pm
Exhibit Hall hours
10:45am – 12:00pm
Attendees in Educational Sessions
11:00am – 12:00pm
Exhibitor Lunch
12:00pm – 1:30pm
Attendee Lunch & Networking. Exhibitors to be at their booth
1:45pm – 3:00pm
Attendees in Educational Sessions
3:00pm – 3:30pm
Attendee Networking. Exhibitors to be at their booth
3:45pm – 5:00pm
Attendees in Educational Sessions
5:30pm – 7:00 pm
AADOM Out of This World Party – Costumes encouraged. Light appetizers will be served.
Saturday,
Sept 5
8:30am – 1:30pm
Exhibitor Registration open
7:30am – 8:30am
Exhibitor & Attendee Breakfast in the Grand Caribbean Ballroom, Sapphire Falls Resort
8:30am – 9:30am
Exhibitors are welcome to attend the Keynote in the Grand Caribbean Ballroom as space allows
9:30am – 1:30pm
Exhibit Hall hours
9:45am – 11:45am
Attendees in Educational Sessions
11:00am – 11:45am
Exhibitor Lunch
11:45am – 1:15pm
Attendee Lunch & Exhibitor Networking. Exhibitors to be at their booth
1:30pm – 2:30pm
Exhibitors are welcome to attend the Closing Keynote in the Grand Caribbean Ballroom as space allows
1:30pm – 6:00pm
Exhibitor booth teardown
2:30pm – 3:30pm
Prize Raffle & Conference Closing in the Grand Caribbean Ballroom in the Sapphire Falls Resort. Exhibitors that have a prize for the raffle, line up to the right of the main stage (no earlier than 2:30pm) to prepare for Prize Raffle. Exhibitors to award raffle prizes from stage (winners drawn by AADOM from completed attendee passports)
See you in Scottsdale, Arizona in 2027!
YOUR ONLINE REGISTRATION
All Booth Staff will be registered within the Exhibitor Portal. Once the Booth Admin is signed in to the Portal, click “Tasks” and the left-hand side and click “Share Registration Link with Onsite Team” and follow the instructions. We strongly recommend selecting “Share Sign-Up Link” and sending the link directly to your Booth Staff so they can complete their own registration – as they will need to share an emergency contact, dietary restrictions, and other personal information
If you are the tradeshow contact and you will be attending the conference, you must also register yourself as Booth Staff. You will need to use a unique email address that is different from the one used to register your company’s booth.
Educational-level exhibitors are responsible for ensuring their Sponsored Speakers register themselves for the event. Within the Exhibitor Portal, you will be able to share the “Sponsored Speaker” registration URL directly with your speaker. Speakers may register as a “Sponsored Speaker,” which includes access to general sessions, evening events, and meals, but does not include access to breakout sessions or CE credits. They will also have the option to upgrade to the “Sponsored Speaker Event Attendee”* registration type, which provides full access to the AADOM Conference experience, including breakout sessions and the opportunity to earn CE credits. Because of these upgrade options, we recommend that speakers complete their own registration. * This option is for speakers who are dental practice administrators or dental practice consultants only.
Lost badge replacement fee: $50.
Should you experience any technical difficulty registering your booth staff, contact the AADOM Events Team at meetings@dentalmanagers.com or 732-842-9977, ext 2.
Exhibitor level includes 2 complimentary Booth Staff registrations.
Tribe level includes 3 complimentary Booth Staff registrations.
Educational level includes 4 complimentary registrations: 3 Booth Staff & 1 Sponsored Speaker registrations.
Additional representative registration is $500 each.
GENERAL SHOW INFORMATION
INSURANCE REQUIREMENTS
Due to exhibitor requests, we are including liability insurance which meets all of our insurance requirements along with your booth space fee. You will no longer need to go through all the hassles of submitting your own compliant insurance. We hope you appreciate this benefit.
SEE YOU IN ORLANDO!
Should you have questions related to Exhibit Hall needs, please contact Show Management Convention Services at (954) 764-7642 or customerservice.ypi@informa.com between 8:00 am and 4:30 pm Eastern.
For questions related to registration edits, additions or deletions you may contact meetings@dentalmanagers.com or call 732-842-9977, ext 2. If you still need additional assistance, please email Karin Wilson at Karin@dentalmanagers.com.
