EXHIBITOR INFORMATION

AGENDA

WEDNESDAY 7/17/19

10:00 am
Exhibitor Registration Opens

10:00 am – 8:00pm
Exhibitor Set-Up

6:00pm – 7:00pm
Exhibitor Pre-Conference Meeting (location TBD) – Please have at least one team member present

THURSDAY 7/18/19

7:30am
Breakfast Buffet Open for Exhibitors

8:00am – 9:00am
Attendee Breakfast & Networking. Exhibitors to be at their booth

9:00am – 9:45am
Conference Kick-off Including Introduction of the Practice Administrator of the Year Nominees

9:45am – 11:00am
Keynote Address

11:00am – 12:00pm
Exhibitor Roundup – Networking with Attendees. Exhibitors to be at their booth

12:00pm – 12:45pm
Attendee Lunch and Networking. Exhibitors to be at their booth

12:30pm
Practice Administrator of the Year, Green Leader and Dentrix Dental Practice of the Year Award Presentations

12:45pm
Exhibitors Lunch

12:45pm – 1:00pm
Attendees Travel to Afternoon Sessions

1:00pm – 4:00pm
Attendees in Afternoon Sessions

1:30pm – 3:30pm
Exhibitor Industry Summit aka Exhibitor Speed Dating (please assign one team member to represent your company)

5:00pm – 6:30pm
Networking Happy Hour (Cash Bar) – Exhibitors are encouraged to be at their booth to network with attendees

Dinner on Own
Enjoy Orlando

FRIDAY 7/19/19

7:30am
Breakfast Buffets Open for Exhibitors

8:00am – 9:00am
Attendee Breakfast & Networking. Exhibitors to be at their booth

8:15am
Gem Awards

9:00am – 9:15am
Attendee Travel Time to Morning Sessions

9:15am – 11:15am
Attendees in Morning Sessions

9:30am – 10:45am
Exhibitor Session: Anatomy of the Gatekeeper Presented by AADOM Vice President,  Lorie Streeter (all exhibitors welcome) with Special Guest Bete Johnson, Vice President of Business Development, CareCredit

11:15am – 11:30am
Attendee Travel Time

11:30am – 12:00pm
Exhibitor Roundup & Networking. Exhibitors to be at their booth

12:15pm – 1:30pm
Attendee Lunch, FAADOM Ceremony & Networking. Exhibitors to eat during FAADOM Ceremony

1:30pm – 2:00pm
Exhibitor Roundup & Networking. Exhibitors to be at their booth

2:00pm – 2:15pm
Attendee Travel Time to Afternoon Sessions

2:15pm – 3:30pm
Attendees in Afternoon Sessions

2:15pm – 3:15pm
AADOM Key Opinion Leader Meeting. (Open to Main, Sapphire and Topaz Sponsors)

3:30pm – 4:30pm
Exhibitor Roundup & Networking. Exhibitors to be at their booth

Dinner on Own
Enjoy Orlando

SATURDAY 7/20/19

8:00am
Breakfast Buffets Open for Exhibitors

8:30am – 9:30am
Attendee Breakfast & Networking. Exhibitors to be at their booth

9:30am – 9:45am
Attendee Travel Time to Morning Sessions

9:45am – 11:00am
Attendees in Morning Sessions

11:00am – 11:15am
Attendee Travel Time

11:15am – 11:45am
Exhibitor Roundup & Networking. Exhibitors to be at their booth

11:45am – 12:45pm
Attendee Lunch & Networking.  Exhibitors to be at their booth.

12:45pm 
Exhibitors Lunch

12:45pm – 1:00pm
Attendee Travel Time to Afternoon Sessions

1:00pm – 3:00pm
Attendees in Afternoon Sessions – Exhibitor tear down (must be complete with no boxes or items in aisles/walkways by 3:00pm)

3:00pm – 3:15pm
Attendee Travel Time

3:15pm – 4:00pm
Prize Raffle. Exhibitors to award raffle prizes from stage (winners drawn by AADOM from completed exhibitor passports)

4:00pm
Conference Wrap-up and Close with the AADOM Team

4:15pm – 6:00pm
Large booth tear down

See you in Boca Raton in 2020!

Each exhibitor is to submit a current Certificate of Liability Insurance (COI) to AADOM at the time of registration.

  1. Every exhibitor must maintain Commercial General Liability coverage with an occurrence limit of at least $1,000,000 and an aggregate limit of at least $2,000,000.
  2. The American Association of Dental Office Management, Inc. and its directors, employees and agents are to be named as an additional insureds for commercial general liability.
  3. The Hilton Orlando Bonnet Creek Resort and its directors, employees and agents to be named as an additional insureds for commercial general liability.
  4. The exhibitor’s commercial general liability coverage is to be primary with respect to any coverage maintained by the additional insureds.
  5. Each exhibitor is to submit a current Certificate of Liability Insurance (COI) to AADOM. The COI must contain evidence that the requirements in 1 through 4 above have been met.

If you do not have a certificate of liability, you can affordably purchase event insurance specific to AADOM show dates. You may search “event insurance” on the internet to find a list of entities that provide event liability policies.

AADOM is allowing Rainprotection Insurance to offer these services for our 2019 exhibitors to purchase event liability insurance for the conference.  Click HERE to download information.

Conference dates:
July 17-20th (Exhibitor set up and pre-conference meeting July 17)
Forward insurance certificate to: trish@dentalmanagers.com
No later than June 15, 2019

Certificate holder:
The American Association of Dental Office Management/AADOM,
125 Half Mile Road, Suite 200, Red Bank, NJ 07701
(732) 842-9977

Conference location:
The Hilton Orlando Bonnet Creek Resort
14100 Bonnet Creek Resort Lane, Orlando, FL  32821