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Business Casual attire is recommended.

Approximately 150.

We are anticipating over 1,100 attendees in Orlando this year.

Yes, actually from all over the world!

Yes, breakfast and lunch will be provided Thursday, Friday and Saturday. Booth attendees will be requested to eat prior to or immediately after attendees. This will allow exhibit booth staff valuable time to interact with attendees during their break, and still take time for a meal. Further information will be provided closer to the conference in the Exhibitor Agenda.

No. Our policies strictly prohibit booth sharing. Only the representatives of the company that purchased the booth can man the booth. Furthermore, only products and services of the company that purchased the exhibit space can be promoted at the booth.

If you are the tradeshow contact and you will be attending the conference, you must also register yourself as Booth Staff. You will need to use a unique email address that is different from the one used to register your company’s booth. All Booth Staff will be registered within the Exhibitor Portal – please be on the lookout for an email from meetings@dentalmanagers.com with this information. Educational-level exhibitors are responsible for ensuring their Sponsored Speakers register themselves for the event. Within the Exhibitor Portal, you will be able to share the “Sponsored Speaker” registration URL directly with your speaker. Speakers may register as a “Sponsored Speaker,” which includes access to general sessions, evening events, and meals, but does not include access to breakout sessions or CE credits. They will also have the option to upgrade to the “Sponsored Speaker Event Attendee”* registration type, which provides full access to the AADOM Conference experience, including breakout sessions and the opportunity to earn CE credits. Because of these upgrade options, we recommend that speakers complete their own registration. *This option is for speakers who are dental practice administrators or dental practice consultants only.

To review your registration, enter the email address of the person who registered your company for the conference, along with the confirmation number provided in your registration confirmation email. If you need your confirmation number, please email meetings@dentalmanagers.com.

Please note there will be a $100 charge per badge for any name badges printed onsite at the conference due to incorrect information or failure to register booth staff by the July 8th deadline. Lost badge replacement fee: $50.

Should you experience any technical difficulty registering your booth staff, contact the AADOM Events Team at meetings@dentalmanagers.com or 732-842-9977, ext 2.

• Exhibitor level includes 2 complimentary Booth Staff registrations.
• Tribe level includes 3 complimentary Booth Staff registrations.
• Educational level includes 4 complimentary registrations: 3 Booth Staff & 1 Sponsored Speaker registrations.

Additional Booth Staff registration is $500 each.

Additional Booth Staff registrations are $500 each. You can register additional Booth Staff within the Exhibitor Portal by July 8, 2026 with your email and registration confirmation number.

Should you need a copy of your registration confirmation or technical assistance, please email meetings@dentalmanagers.com.

Without exception, all social events for AADOM members and conference attendees outside of what is on AADOM’s official conference agenda must be scheduled, organized and promoted in cooperation with AADOM.

Exhibitors Agenda on the Exhibitor Information page

Exhibitor Sessions

Join AADOM for an All-Star Course with John Stamper & Vanessa Vitagliano

Designed exclusively for our 2026 exhibitors, this high-impact session will equip your team with the strategies and tools needed to maximize every attendee interaction. This session is designed to help you maximize your investment, increase engagement, and walk away with actionable strategies you can implement immediately while at AADOM!

This is a free session for all AADOM 2026 exhibitors on Thursday, September 3 from 4:00 PM – 4:45 PM.

Exhibitor Speed Networking
Join the AADOM team as we facilitate this networking and exchanging ideas with others in the dental industry. Learn what your dental industry colleagues are doing to attract the business of office managers and practice administrators. This is an opportunity to find potential project partners and discuss new opportunities to interact with AADOM attendees. One representative per company will have 60 seconds to present their company to the other exhibitors. Bring your business cards! This is a free session for all exhibitors on Thursday, September 3 from 1:15 PM – 2:30 PM.

Included in each 8′ x 10′ or 10′ x 10′ will have 1 (one) 6′ skirted table and 2 chairs. All booth areas are carpeted. See the conference sponsorship page for what is included with your registration.

• Included in each 10’ x 16’ booths will be 2 (two) 6’ skirted tables and 4 chairs.
• Included in each 10’ x 20’ booths will be 2 (two) 6’ skirted tables and 4 chairs.

It is very important that you plan accordingly. Pipe and drape will define each booth space, and all exhibitors must remain within their assigned area. We will not allow any materials, displays, or flooring to extend beyond the designated booth footprint – no exceptions.

Exhibitor displays, backdrops, booths, etc. will not visibly block or obstruct doorways, walkways, fire extinguishers, fire alarm pull stations, fire alarm audio/visual devices, fire department hose connections, or any other life and safety systems.

Set up is 12:00 pm – 7:00 pm on Wednesday.

Teardown is 1:30 pm – 6:00 pm on Saturday. Early teardown is prohibited. Keep in mind that attendees want to talk to you following the raffle drawing. It is in your best interest to stay. All exhibitors must be torn down and out of the exhibit areas by 6:00 pm on Saturday. Please plan lodging and travel arrangements accordingly.

There will be no security and your freight will be unavailable, therefore it is highly discouraged.

No, as long as the individuals are only present during set up and teardown.

Yes, please contact Show Management at (954) 764-7642 to request more information. See the Exhibitor Show Kit.

All exhibitors will be asked to choose their preferred booth location within the interactive map in the Exhibitor Portal. While we will do our best to accommodate requests, AADOM does reserve the right to select final floor layout. For more information or specific requests, please contact Karin Wilson at karin@dentalmanangers.com or (559) 303-3730 Mon-Fri between 8:00 am and 5:00 pm Pacific time.

Please contact Karin Wilson at Karin@dentalmanagers.com or (559) 303-3730 Monday-Friday between 8:00 am and 5:00 pm Pacific time for information on adding to or upgrading your booth space.

The table coverings are black.

See the AADOM Exhibitor Kit. Please note that our AADOM team cannot facilitate interactions with the Loews Sapphire Falls Resort or the Royal Pacific Resort regarding shipping issues. Please utilize our Show Management team for your shipping, electrical and Internet/AV needs as they are the liaison for the resort on behalf of AADOM.

Each exhibitor is to have a current Certificate of Liability Insurance (COI). Due to exhibitor requests, we are including liability insurance which meets all of our insurance requirements along with your booth space fee. You will no longer need to go through all the hassles of submitting your own compliant insurance. We hope you appreciate this benefit.

See Terms and Conditions here.

Now through April 30, 2026: Full refund minus a 10% Admin Fee
May 1 – June 30, 2026: 50% refund minus a 10% Admin Fee
After July 1, 2026: NO REFUNDS

This includes COVID-related cancellations.

*Cancellations must be received in writing to the AADOM Registration Headquarters at meetings@dentalmanagers.com.

We will have complimentary internet across the resort including the Exhibit Hall. Exhibitors do not have to pay extra for this. Keep in mind that it is an open network; if you are using the WiFi for anything confidential, you may want to use your own cellular hotspot.

See the AADOM Exhibitor Kit.

Yes, however, the cost will be higher onsite. You are encouraged to pre-order all exhibitor booth needs. See the Exhibitor Kit for full instructions.

The 2026 AADOM Conference will be held at the Loews Sapphire Falls Resort (General Session) and the Loews Royal Pacific (Exhibit Hall, meals, and breakout sessions). The two hotels are connected for easy access between venues. A dedicated room block has been secured for exhibitors at the Loews Royal Pacific; it is closest to the Exhibit Hall. 

Yes, exhibitors may purchase LeadCapture Licenses during registration prior to August 20: $350 for the first License, $125 for each additional License. The LeadCapture Licenses will not be available for purchase at the conference. See the lead retrieval information tab.

LeadCapture Licenses allow exhibitors to easily scan attendee badge QR codes and collect attendee information, including name, email address, company name, and more. You may also create custom lead qualification questions to gather additional information from attendees during the event.

LeadCapture Licenses allow exhibitors to easily scan attendee badge QR codes and collect attendee information, including name, email address, company name, and more. You may also create custom lead qualification questions to gather additional information from attendees during the event.

The Booth Admin will assign an Access Code for their Booth Staff. Each Booth Staff who will be using a LeadCapture License will need to download the LeadCapture App to their smart device for use during the conference. ONLY ONE APP LICENSE PER DEVICE.

For more information, please contact The AADOM Events Team at meetings@dentalmanagers.com.

Each room will have a Projector, Screen, AV Cart, Lavaliere Microphone, Podium Microphone, Laptop Sound Connection. Please note, for best quality, we suggest using only PC or Mac for your presentation. Please note that your laptop will need a HDMI connection.  If you don’t have one, please have your adapter handy.

Plan to arrive in your room 30 minutes ahead so the AV team can assist with the setup of your equipment and test your presentation.

If you are using a PowerPoint, use the 16:9 format for your presentation.

It is not required but highly recommended. It is a booth draw and a way to collect attendee information.

Attendees will be provided an Exhibitor Passport/list of all exhibitors that they will be bringing to you to sign as they network with you. This passport becomes the attendees’ entry in the prize drawing held on Saturday.

The purpose of the passport is to direct traffic to your booth. We recommend that you do not sign multiple passports for a single person. Those who do not personally come to your booth should not receive sign off. Having a prize on display at your booth increases booth traffic. Should you offer a separate opportunity drawing at your booth, those winners will not be announced from the stage during the main prize drawing and should be posted at your booth.

Exhibitors should line up to the right of the stage no earlier than 2:30 pm on Saturday with their item. Prize winners will be drawn from the stage by AADOM staff from those passports who meet exhibitor roundup requirements. Exhibitors will come on stage, introduce themselves and their company, say what their item is and be photographed with the winner.

If your prize is not travel friendly, make a photo poster of the item to display at your booth and ship the actual item directly to the winner.

Anything from gift cards, to spa certificates, to Keurig coffee makers, iPads, Kindles, designer handbags…the gifts should be for the individual, not the practice.

It is up to the exhibitor but the average range is between $100 and $500.

Yes, please see Conference Sponsorship and our Media Kit.