Terms and Conditions

EVENTS
Individuals or exhibitors will not organize, promote or host any social events, educational events or meetings for AADOM conference attendees during any pre-conference nor conference period outside what is on AADOM’s official agenda. These events need to be scheduled, organized and/or promoted in cooperation with AADOM and may incur additional fees.

EXHIBIT SPACE AGREEMENT
AADOM policy strictly prohibits booth sharing. Only the representatives of the company that purchased the booth can man the booth. Furthermore, only products and services of the company that purchased the exhibit space can be promoted at the booth.

POST CONFERENCE ATTENDEE MAIL LIST
All exhibitors will be provided one list of conference attendees including name, position and practice mailing address. Any outreach generated by receipt of the AADOM Attendee List should be a single instance related to the conference. The list is not provided to spam attendees with unwanted solicitations or to add them to mailing lists they have not opted into. The mailing list will be forwarded within two weeks after the conference.
Practice phone number, email address and other additional information is available only through the purchase of our Lead  Retrieval App. Outreach generated through the Lead Retrieval App or through the attendee providing their contact information can be whatever is needed to give the attendee answers to the questions they have about the product/services.
AADOM receives spam complaints every year after the conference. Don’t be the culprit! Following these guidelines will allow us to be able to continue providing the list.

LIST USE AGREEMENT
Individuals or exhibitors will not use AADOM’s name, acronym, logo or reference to AADOM sponsored events for any marketing or other business purposes, including communicating with the individuals and entities set forth on attendee lists, without the express written permission of AADOM. Further, any electronic communication with individuals and entities on attendee lists shall include an “unsubscribe” or “Opt-Out” option so that the recipient may elect not to receive further communications from me or my company.

As a courtesy to all conference attendees, AADOM does not allow children under the age of 18 in designated conference spaces – including evening social events.

Photographic, video and/or other images and/or sound recordings may be made of attendees at AADOM25 by our professional photographer. Attendees voluntarily give permission for use of their name and any of those images and/or recordings, (edited as AADOM, deems necessary) for trade, advertising and marketing purposes.

Now – April 30, 2025: Full refund, minus a 10% administration fee
May 1 – June 30, 2025: 50% refund, minus a 10% administration fee
After July 1, 2025: No Refunds

This includes COVID-related cancellations.

*Cancellations must be received in writing to the AADOM Registration Headquarters at info@aadomconference.com.

We want everyone to enjoy #AADOM25 without being subject to any offensive behavior. As such, AADOM reserves the right, in its sole discretion and without refund, to refuse admittance or expel anyone from the conference whom we determine is behaving in a manner detrimental to the event or to any other attendee. We further reserve the right to expel any individual non-sponsor/exhibitor from the conference if they are reported to be commercially soliciting conference attendees.

As sponsors and exhibitors of AADOM, we are committed to a Code of Professional Conduct in order to achieve and maintain high levels of integrity, ethical decision making, and wise counsel within the association. View the full terms of AADOM’s Code of Conduct here.

Attendees are prohibited from videotaping or recording any conference sessions.

AADOM encourages you to meet and visit with all of the great companies who will be joining us as official sponsors and exhibitors at #AADOM25. The views or opinions expressed by any event attendee, speaker or sponsor are not necessarily AADOM’s views or opinions. All conference attendees, speakers and sponsors are responsible for their own content (including presentations, marketing collateral, advertising and online web content).

AADOM requires all exhibitors to have a current CERTIFICATE OF INSURANCE prior to attending #AADOM25. Due to exhibitor requests, we are including liability insurance which meets all of our insurance requirements along with your booth space fee. You will no longer need to go through all the hassles of submitting your own compliant insurance. We hope you appreciate this benefit.