Making a List and Checking it Twice!

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The Exhibitor Registration desk opens at 10:00 AM on Wednesday. One representative is responsible for checking in at the Exhibitor Registration desk to pick up your exhibitor packet and name badges. Exhibitor setup is from 12:00 PM – 7:00 PM.

For all exhibitor questions/assistance, see the AADOM team at the Exhibitor Registration desk. An on-site Exhibitor Liaison will be on hand for you throughout the conference.

IMPORTANT: There will be a brief meeting with all exhibitors on Wednesday at 5:00 pm for an overview of the conference. Please have at least one booth representative in attendance.

Backdrops must be no wider than your assigned booth width. This means you may have an 8-foot backdrop for your 8-foot-wide booth, or a 10-foot backdrop for your 10-foot-wide booth. NO exceptions. This also applies to any flooring you plan to have in your booth. Backdrops or flooring wider than your booth will be asked to be removed.

Please be aware that nothing can visibly block or obstruct doorways, walkways, fire extinguishers, fire alarm pull stations, fire alarm audio/visual devices, fire department hose connections, or any other safety systems.

For those bringing in booth materials by car: When you arrive, ask the parking attendants at the main entrance where to park to unload for the conference. They can direct you to the best spot to unload.

Each exhibit space includes one (1) six-foot table and two (2) chairs. 

As a courtesy, breakfast and lunch will be provided for all registered exhibitor booth representatives Thursday, Friday and Saturday. Name badges are required for all meals. Exhibitors may eat right before or right after attendees’ meals (see agenda).

Review your Exhibitor Show Kit. Please take the time to review your Exhibitor Show Kit (coming soon) and all of the other Exhibitor Information on the AADOM Conference website. 

We will have complimentary internet across the resort, including the conference meeting space. Exhibitors do not have to pay extra for this. Keep in mind that it is an open network; if you are using the WiFi for anything confidential, you may want to use your own cellular hotspot.

There is to be no selling in the attendee table area; do not leave promotional literature on attendee tables.

We recommend you do not leave booth display items, giveaways, or valuables overnight on tables, visible in booth or even under tables with tablecloths. AADOM is not responsible for any missing items.

Breakout sessions are for registered conference attendees only. No exhibitors are allowed to attend courses. However, please feel free to attend all keynotes in the ballroom. If you are an Educational level exhibitor presenting an educational course, your company representatives are welcome to attend and assist in your session.

Please be at your booth during all attendee meal and Exhibitor Adventure times (see agenda). An authorized representative, with name badge, must be in your booth at all times during Exhibitor Adventure for networking with attendees. Failure to do so may jeopardize future participation at our conference.

Attendees are provided with an Exhibitor Adventure Passport (list of all exhibitors) that they will bring to you to sign as they network with you. This passport becomes the attendees’ entry in the prize drawing held on Saturday. Attendees must obtain 60% or more of exhibitor stamp/signatures and turn in their passports by 12:45 pm on Saturday to be eligible for the prize drawing. We recommend that you do not sign more than one passport per person as the purpose of the passport is to direct traffic to your booth.