Making a List and Checking it Twice!

Take a moment to review our Exhibitor Pre-Conference checklist – make sure you’re ready for #AADOM19!

Download Checklist

EXHIBITOR PRE-CONFERENCE CHECKLIST

AADOM’s 15th Annual Dental Management Conference is fast approaching. Please read over each item and feel free to contact us with any questions that might arise.

  • Do you have enough #AADOM19 conference exposure? Visit the AADOM sponsorship page to learn more.

  • Review your Exhibitor Kit Please take the time to review your Exhibitor Kit (coming soon) and all of the other Exhibitor Information on the AADOM Conference website.

YOUR ONLINE REGISTRATION

Please review your online registration for accuracy.

To review your registration, click here and enter the email address of the person who registered your group for the conference along with the reference number and registration code provided in your confirmation letter.

If you need a copy of your confirmation letter, contact Trish@dentalmanagers.com.

Be sure to register all booth staff by Friday July 12th, 2019. If a person is a “Trade Show Contact Only” they should replace their name with someone who is actually attending the conference so that they have room for the full number of booth attendees and so that a badge is not created for Trade Show Contact.

Changes to your online account may be made until July 12th, 2019. After July 12th, 2019, changes must be made onsite at the exhibitor registration desk. Please note there will be a $100 reprint charge for any badges reprinted due to incorrect information.

Lost badge replacement fee: $35

Should you experience any technical difficulty registering your staff, contact Registration Services at info@aadomconference.com or (888) 570-0899.

GENERAL SHOW INFORMATION

  • Certificate of Insurance (COI) is due at time of registration. Email: Trish@dentalmanagers.com

  • VERY IMPORTANT: There will be a brief meeting with all exhibitors on Wednesday, July 17th 2019 at 6:00 pm (location to be announced) for an overview of the conference. Please have at least one booth representative in attendance.

  • An on-site “Exhibitor Liaison” will be on-hand for you throughout the conference.
  • As a courtesy to our exhibitors, breakfast and lunch will be provided for all registered booth attendees Thursday, Friday and Saturday.
  • An authorized representative must be in your booth at all times during Exhibitor Adventure. Failure to do so may jeopardize future participation at our conference. Your cooperation in this matter is greatly appreciated.
  • We recommend that you do not sign multiple passports for a single person. The purpose of the passport is to direct traffic to your booth. Those who do not personally come to your booth should not receive sign off.
  • Remember, there is a contest for Best Booth and Best Booth Giveaway!

  • No early tear down. Tear down is scheduled from 1:00pm – 3:00pm (must be complete with no boxes or items in aisles/walkways by 3:00pm) and 4:15pm – 7:00pm on Saturday

  • All exhibitors must be torn down and out of the exhibit areas by 7:00pm on Saturday.

  • Please note: Break-out sessions are for registered AADOM Members only. No exhibitors are allowed to attend courses. However, please feel free to attend all keynotes in the ballroom. If you are a Sapphire sponsor and are presenting an education course, your company representatives are welcome to attend and assist in your session.

SEE YOU IN ORLANDO!

Should you have questions related to Exhibit Hall needs, please contact Show Management Convention Services at (954) 764-7719 or exhibits@dentalmanagers.com between 8 am and 4:30 pm EST.

For questions related to registration edits, additions or deletions you may contact info@aadomconference.com  or call (888) 570-0899. If you still need additional assistance, please email Karin Bennett at Karin@dentalmanagers.com.