Making a List and Checking it Twice!

Take a moment to review our Exhibitor Pre-Conference checklist – make sure you’re ready for #AADOM25!

Downloadable Tradeshow Contact Checklist coming soon
Downloadable Exhibitor Booth Representative Checklist coming soon

EXHIBITOR PRE-CONFERENCE CHECKLIST

AADOM’s 20th Annual Dental Management Conference is fast approaching. Please read over each item and feel free to contact us with any questions that might arise.

  • Do you have enough #AADOM25 conference exposure? Visit the AADOM sponsorship page to learn more.

  • Review your Exhibitor Kit (coming soon). Please take the time to review your Exhibitor Kit and all of the other Exhibitor Information on the AADOM Conference website.

YOUR ONLINE
REGISTRATION

Please review your online registration for accuracy.

You may enter your booth staff or make changes to your registration until July 28, 2025. To review your registration, click here and enter the email address of the person who registered your group for the conference along with the reference number provided with your confirmation. This will allow you to view your original registration information and preferences, make changes and add booth workers or amenities as needed. If you are the tradeshow contact and you will be attending the conference, you must also register yourself as a booth worker. Educational level exhibitors must also register their session speaker(s) as a booth worker(s).  If you need your reference number, contact Trish@dentalmanagers.com.

Please note there will be a $100 charge per badge for any name badges printed onsite at the conference due to incorrect information or failure to register booth attendee(s) by the July 28th deadline. Lost badge replacement fee: $35

Should you experience any technical difficulty registering your staff, contact Registration Services at info@aadomconference.com or (888) 570-0899.

Exhibitor level includes 2 complimentary representative registrations.

Tribe level includes 3 complimentary representative registrations.

Educational level includes 4 complimentary representative registrations.

GENERAL SHOW
INFORMATION

  • Each exhibitor is to have a current Certificate of Liability Insurance (COI). Due to exhibitor requests, we are now including liability insurance which meets all of our insurance requirements along with your booth space fee. You will no longer need go through all the hassles of submitting your own compliant insurance. We hope you appreciate this new benefit.

  • VERY IMPORTANT: There will be a brief meeting with all exhibitors on Wednesday, September 3, 2025, at 5:00 pm in the conference exhibit area for an overview of the conference. Please have at least one booth representative in attendance.

  • An on-site “Exhibitor Liaison” will be on-hand for you throughout the conference.

  • As a courtesy to our exhibitors, breakfast and lunch will be provided for all registered exhibitor booth representatives Thursday, Friday and Saturday. Name badges are required.

  • An authorized representative, with their name badge, must be in your booth at all times during Exhibitor Adventure for networking with attendees. Failure to do so may jeopardize future participation at our conference. Your cooperation in this matter is greatly appreciated.

  • We recommend that you do not sign multiple passports for a single person. The purpose of the passport is to direct traffic to your booth. Those who do not personally come to your booth should not receive sign off.

  • Remember, there is a contest for Best Booth and Best Booth Giveaway!

  • Teardown is 4:15 pm – 7:00 pm on Saturday. Early teardown is prohibited. It is disruptive to the program and attendees will stop by until the end. There is an optional teardown from 1:00 pm – 3:00 pm as long as you do not require any materials from Show Management. Teardown must be complete with no boxes or items in aisles/walkways by 3:00 pm. Keep in mind that attendees want to talk to you following the raffle drawing. It is in your best interest to stay. All exhibitor displays must be torn down and moved out of the exhibit areas by 7:00 pm on Saturday, September 6. Please schedule lodging and flights accordingly.

  • Please note: Break-out sessions are for registered AADOM Members only. No exhibitors are allowed to attend courses. However, please feel free to attend all keynotes in the ballroom. If you are an Educational level exhibitor and are presenting an education course, your company representatives are welcome to attend and assist in your session.

SEE YOU IN ROUND ROCK!

Should you have questions related to Exhibit Hall needs, please contact Show Management Convention Services at (954) 764-7719 or customerservice.ypi@informa.com between 8:00 am and 4:30 pm Eastern.

For questions related to registration edits, additions or deletions you may contact info@aadomconference.com or call (888) 570-0899. If you still need additional assistance, please email Karin Bennett at Karin@dentalmanagers.com.