AADOM27 Exhibitor Information

Check the agenda, review your online registration, and find general event information here.

• Agenda
• Online Registration Information
• General Information
• Insurance Requirements
• Exhibitor Show Kit - Coming Soon!
• Questions?

Exhibitor Agenda

Your Online Registration

The deadline to complete all Booth Staff registration is Friday, July 30. Exhibitor Portal Login: https://exhibitors.cvent.com/login

Once the Booth Admin is signed in to the Portal, click “Tasks” and the left-hand side and click “Share Registration Link with Onsite Team” and follow the instructions. We strongly recommend selecting “Share Sign-Up Link” and sending the link directly to your Booth Staff so they can complete their own registration – as they will need to share an emergency contact, dietary restrictions, and other personal information.

If you are the tradeshow contact and you will be attending the conference, you must also register yourself as Booth Staff. You will need to use a unique email address that is different from the one used to register your company’s booth.

Educational-level exhibitors are responsible for ensuring their Sponsored Speakers register themselves for the event. Within the Exhibitor Portal, you will be able to share the “Sponsored Speaker” registration URL directly with your speaker. Speakers may register as a “Sponsored Speaker,” which includes access to general sessions, evening events, and meals, but does not include access to breakout sessions or CE credits. They will also have the option to upgrade to the “Sponsored Speaker Event Attendee”* registration type, which provides full access to the AADOM Conference experience, including breakout sessions and the opportunity to earn CE credits. Because of these upgrade options, we recommend that speakers complete their own registration. *This option is for speakers who are dental practice administrators or dental practice consultants only.

Lost badge replacement fee: $50.

Should you experience any technical difficulty registering your booth staff, contact the AADOM Events Team at meetings@dentalmanagers.com or 732-842-9977, ext 2.

Exhibitor level includes 2 complimentary Booth Staff registrations.

Connection level includes 3 complimentary Booth Staff registrations.

Educational level includes 4 complimentary registrations: 3 Booth Staff & 1 Sponsored Speaker registrations.

Additional representative registration is $575 each.

General Show Information

• VERY IMPORTANT: There will be a brief meeting with all exhibitors on Wednesday at 5:00 pm for an overview of the conference. Please have at least one booth representative in attendance.
• An on-site “Exhibitor Liaison” will be on-hand for you throughout the conference.
• As a courtesy to our exhibitors, breakfast and lunch will be provided for all registered exhibitor booth representatives Thursday, Friday and Saturday. Name badges are required.
• An authorized representative, with their name badge, must be in your booth at all times during Exhibitor Adventure for networking with attendees. Failure to do so may jeopardize future participation at our conference. Your cooperation in this matter is greatly appreciated
• We recommend that you do not sign multiple passports for a single person. The purpose of the passport is to direct traffic to your booth. Those who do not personally come to your booth should not receive sign off.
• Remember, there is a contest for Best Booth and Best Booth Giveaway!
• Teardown is 2:30 pm – 5:00 pm on Saturday. Early teardown is prohibited.Keep in mind that attendees want to talk to you following the raffle drawing. It is in your best interest to stay. All exhibitor displays must be torn down and moved out of the exhibit areas by 5:00 pm on Saturday. Please schedule lodging and flights accordingly.
• Please Note: Break-out sessions are for registered event attendees only. Exhibitors are not permitted to attend courses. However, all are welcome to attend keynote Opening & Closing Sessions in the Fairmont Scottsdale Princess – Princess Ballroom. If you are an Educational level exhibitor and are presenting an education course, your company representatives are welcome to attend and assist in your session.

Insurance Requirements

Each exhibitor is to have a current Certificate of Liability Insurance (COI). Due to exhibitor requests, we are now including liability insurance which meets all of our insurance requirements along with your booth space fee. You will no longer need go through all the hassles of submitting your own compliant insurance. We hope you appreciate this benefit.

See You In Scottsdale!

Should you have questions related to Exhibit Hall needs, please contact Show Management Convention Services at (954) 764-7642 or customerservice.ypi@informa.com between 8:00 am and 4:30 pm Eastern.

For questions related to registration edits, additions or deletions you may contact meetings@dentalmanagers.com or call 732-842-9977, ext 2. If you still need additional assistance, please email Karin Wilson at Karin@dentalmanagers.com.