Consult our FAQs below.
Business Casual attire is recommended.
Approximately 145.
We are anticipating over 1,000 attendees in Scottsdale this year.
Yes, actually from all over the world!
Yes, breakfast and lunch will be provided Thursday, Friday and Saturday. Booth attendees will be requested to eat prior to or immediately after attendees. This will allow exhibit booth staff valuable time to interact with attendees during their break, and still take time for a meal. Further information will be provided closer to the conference in the Exhibitor Agenda.
No. Our policies strictly prohibit booth sharing. Only the representatives of the company that purchased the booth can man the booth. Furthermore, only products and services of the company that purchased the exhibit space can be promoted at the booth.
Details and registration link coming soon!
Additional Booth Staff registrations are $575 each. Details and registration link coming soon!
Without exception, all social events for AADOM members and conference attendees outside of what is on AADOM’s official conference agenda must be scheduled, organized and promoted in cooperation with AADOM.
Included in each 8′ x 7′ or 10′ x 10′ will have 1 (one) 6′ table and 2 chairs. All booth areas are carpeted. See the conference sponsorship page for what is included with your registration.
It is very important that you plan accordingly. Pipe and drape will define each booth space, and all exhibitors must remain within their assigned area. We will not allow any materials, displays, or flooring to extend beyond the designated booth footprint – no exceptions.
Exhibitor displays, backdrops, booths, etc. will not visibly block or obstruct doorways, walkways, fire extinguishers, fire alarm pull stations, fire alarm audio/visual devices, fire department hose connections, or any other life and safety systems. 8’ x 7’ booths may not accommodate 8’ backdrops. Please measure your backdrop before shipping and plan accordingly.
Set up is 10:00 AM – 7:00 PM on Wednesday.
Teardown is 2:30 PM – 5:00 PM on Saturday. Early teardown is prohibited. Keep in mind that attendees want to talk to you following the raffle drawing. It is in your best interest to stay. All exhibitors must be torn down and out of the exhibit areas by 5:00 PM on Saturday. Please plan lodging and travel arrangements accordingly.
There will be no security and your freight will be unavailable, therefore it is highly discouraged.
No, as long as the individuals are only present during set up and teardown.
Yes, please contact Show Management at (954) 764-7642 to request more information. Exhibitor Show Kit - Coming Soon!
Booth locations will be assigned by AADOM based on the type and level of sponsorship purchased.
When determining booth placement, we make every effort to consider competitive companies and avoid placing direct competitors next to one another whenever possible. However, due to the extremely limited vendor capacity at this conference, we cannot guarantee specific booth locations or separation from competitors.
AADOM reserves the right to determine the final exhibit hall floor plan and booth assignments to best accommodate all participating sponsors and exhibitors.
Please contact Karin Wilson at karin@dentalmanangers.com or (559) 303-3730 Monday-Friday between 8:00 am and 5:00 pm Pacific time for information on adding to or upgrading your booth space.
Exhibitor Show Kit - Coming Soon! Please note that our AADOM team cannot facilitate interactions with the Fairmont Scottsdale Princess regarding shipping issues. Please utilize our Show Management team for your shipping, electrical and Internet/AV needs as they are the liaison for the resort on behalf of AADOM.
AADOM requires all exhibitors to have a current CERTIFICATE OF INSURANCE prior to attending the AADOM Conference. Due to exhibitor requests, we are including liability insurance which meets all of our insurance requirements along with your booth space fee. We hope you appreciate this benefit.
See Terms and Conditions here.
- Now – March 1, 2027: Full refund, minus a 10% administrative fee
- March 2 – April 30, 2027: 50% refund, minus a 10% administrative fee
- After May 1, 2027: No Refunds
If you cancel within the specified timeframes mentioned above, you will receive a refund of the remaining event cost after deducting the applicable cancellation fee.
To cancel your registration, please contact The AADOM Events Team by email at meetings@dentalmanagers.com with the subject line "Cancellation Request". Cancellations must be received in writing.
*Please Note – this includes cancellations related to COVID-19.
We will have complimentary internet across the event space. Exhibitors do not have to pay extra for this. Keep in mind that it is an open network; if you are using the WiFi for anything confidential, you may want to use your own cellular hotspot. Details to purchase hardwired internet access will be included in the Exhibitor Show Kit (Coming Soon!).
Exhibitor Show Kit - Coming Soon!
Yes, however, the cost will be higher onsite. You are encouraged to pre-order all exhibitor booth needs. Exhibitor Show Kit - Coming Soon!
The 2027 AADOM Conference will be held at the Fairmont Scottsdale Princess. A dedicated room block has been secured for exhibitors at the nearby Hilton North Scottsdale at Cavasson.
Yes, exhibitors may purchase LeadCapture Licenses during registration prior to August 20: $350 for the first License, $150 for each additional License. Availability to purchase LeadCapture Licenses on-site at the conference is not guaranteed. See the lead capture information tab. Attendee phone numbers are not automatically included on your leadcapture report. However, you can add a customized lead qualifier to capture phone numbers.
LeadCapture Licenses allow exhibitors to easily scan attendee badge QR codes and collect attendee information, including name, email address, company name, and more. You may also create custom lead qualification questions to gather additional information from attendees during the event.
LeadCapture Licenses allow exhibitors to easily scan attendee badge QR codes and collect attendee information, including name, email address, company name, and more. You may also create custom lead qualification questions to gather additional information from attendees during the event.
The Booth Admin will assign an Access Code for their Booth Staff. Each Booth Staff who will be using a LeadCapture License will need to download the LeadCapture App to their smart device for use during the conference. One device per code. Codes cannot be transferred to a different device.
For more information, please contact The AADOM Events Team at meetings@dentalmanagers.com.
Equipment for Sponsored Breakout Sessions (Educational Sponsors Only)
Each room will have a Projector, Screen, AV Cart, Lavaliere Microphone, Handheld Microphone, and Laptop Sound Connection. Please note, for best quality, we suggest using only PC or Mac for your presentation. Please note that your laptop will need a HDMI connection. If you don’t have one, please have your adapter handy.
Plan to arrive in your room 30 minutes ahead so the AV team can assist with the setup of your equipment and test your presentation.
If you are using a PowerPoint, use the 16:9 format for your presentation.
It is not required but highly recommended. It is a booth draw and a way to collect attendee information.
Attendees will be provided an Exhibitor Passport/list of all exhibitors that they will be bringing to you to sign as they network with you. This passport becomes the attendees’ entry in the prize drawing held on Saturday.
The purpose of the passport is to direct traffic to your booth. We recommend that you do not sign multiple passports for a single person. Those who do not personally come to your booth should not receive sign off. Having a prize on display at your booth increases booth traffic. Should you offer a separate opportunity drawing at your booth, those winners will not be announced from the stage during the main prize drawing and should be posted at your booth.
Exhibitors should line up to the right of the stage no earlier than 1:00 pm on Saturday with their item. Prize winners will be drawn from the stage by AADOM staff from those passports who meet exhibitor roundup requirements. Exhibitors will come on stage, introduce themselves and their company, say what their item is and be photographed with the winner.
If your prize is not travel friendly, make a photo poster of the item to display at your booth and ship the actual item directly to the winner.
Anything from gift cards, to spa certificates, to Keurig coffee makers, iPads, Kindles, designer handbags…the gifts should be for the individual, not the practice. If your gift is not travel-friendly, make a photo poster of the item or a redemption certificate to display at your booth and simply ship the actual item directly to the winner.
It is up to the exhibitor but the average range is between $100 and $500.
Yes, please see Conference Sponsorship and our Media Kit.
